AI automation studio for businesses with too much manual work

AI systems for calls, inquiries and workflows.

Vantiq Systems builds practical AI systems for small and mid-sized businesses: from phone inquiry intake to custom automations, internal tools and dashboards that replace repetitive manual work.

Book a discovery call View the AI receptionist

AI inquiry intake Follow-up messages Custom automations Lead generation systems Business dashboards

Voicecalls and inquiries

FollowUpmessages after missed calls

Automationsprocesses and leads

Dashboardeverything in one place

Three ways to work with us

One studio for calls, messages and business automation.

Vantiq Systems is not another chatbot. We build systems that solve concrete operational problems: missed calls, manual data entry, messy inquiries, lead research and repetitive admin work.

Vantiq Voice

An AI phone receptionist that answers calls, captures inquiries, checks appointments when needed and saves everything into a dashboard.

View Voice

Vantiq FollowUp

Automatic SMS follow-up after a missed call or inquiry, so the person gets a fast response and knows the next step.

View FollowUp

Vantiq Automations

Custom AI automations, internal tools and dashboards built around the real sales, admin or operations process.

View automations

Simple principle: every inquiry becomes a clear next step.

1Inquiry arrivesA call, message, form or manual entry.

2AI understandsIntent, important details and priority.

3System savesAppointment, lead, task or review item.

4Team actsThe dashboard shows what needs to happen.

Custom AI automation

If a business process takes hours every week, we can turn it into an AI system.

This is the core of Vantiq for companies with repeated work. We build systems that find data, analyze it, score it, draft messages, save results and give the team a dashboard to work from.

AI lead generation

Automatically find potential customers, filter low-quality leads, score opportunities and prepare personalized outreach.

Analysis and scoring

AI analyzes profiles, content, documents, requests or spreadsheets and turns them into clear priorities and recommendations.

Custom dashboard

For each process, we can build a dashboard where clients see leads, statuses, metrics, results and next steps.

Example project

AI lead generation system for a video and marketing agency

The system finds local businesses, discovers and validates Instagram profiles, analyzes content and short videos, scores lead quality and generates a personalized outreach message.

Problem

The agency manually searched for local businesses, reviewed profiles, filtered bad contacts and wrote personalized messages.

Solution

AI finds businesses by city and category, validates profiles, analyzes content, assigns lead scores and identifies the best content opportunity.

Result

Qualified leads are saved into Google Sheets or a dashboard with scores, video ideas and ready-to-send outreach messages.

Process automationFrom manual work to a system that runs repeatable steps.

AI logicAnalysis, scoring, classification, drafts and recommendations.

Custom dashboardA workspace where the client uses the system and tracks outcomes.

IntegrationsGoogle Sheets, CRM, email, calendar, databases and other tools.

Vantiq FollowUp

A message is sent only when nobody answers.

For businesses that want to keep their current call flow, but do not want a missed call to stay unanswered. The phone still rings normally, and if nobody answers, the caller receives a short message with a clear next step.

the business can keep its current number and call handling SMS is sent only after a missed call or inquiry the message can be branded with the business name every missed call and status is saved in the dashboard

FollowUp flowactive

A customer callsThe phone rings normally. The team can still answer the call.

Nobody answersThe system detects the missed call and prepares the message.

SMS is sent automaticallyThe person gets a response, while the inquiry is saved for follow-up.

Vantiq Voice

AI phone receptionist for businesses that do not want to miss calls.

The receptionist answers calls, understands what the caller needs, checks availability and saves appointments into a dashboard.

each client has its own prompt, voice, services, working hours and calendar AI sees booked slots and avoids double booking clients can manually add appointments that AI treats as unavailable admins can review calls, minutes, leads and audit logs

Listen to voice examples

Four different receptionist styles: natural, warm, professional or slightly more energetic. The final voice is selected for each business.

Marta Natural and conversational

Ela Warm and bright

Luka Calm and confident

Mateo Lively and relaxed

Receptionist dashboardready for calls

46calls

19appointments

121minutes

2for review

Mon

Tue
09:30

Wed

Thu
14:00

Fri
blocked

Sat

Sun

10
11:00

12
16:30

Activation process

How AI receptionist activation works.

Activation is simple: we set up the receptionist around the way the business works, test the conversation and give the client access to their portal.

Add the client

We enter the business, phone number, voice, prompt, services and working hours.

Activate calls

Incoming calls start reaching the AI receptionist, while the client uses the portal to track appointments.

Test the call

We check voice quality, appointment booking, calendar behavior, call summary and stability.

Client uses the portal

The client sees appointments, adds manual bookings and tracks the basic data.

See it in action

From an incoming call to a clear dashboard record.

Watch the AI answer the call, hold a natural conversation and turn the inquiry into an appointment, task or review item.

answers when your team cannot checks real appointment availability saves the inquiry or booking into the dashboard instantly

▶

AI receptionist in a real call

See the conversation, appointment booking and instant dashboard update.

Investment range

First we understand the process. Then we suggest the right package.

The final price depends on call volume, SMS volume, workflow complexity and whether the client needs simple inquiry intake or a wider automation system.

The best first step is a short demo conversation. In 10 minutes we can estimate whether FollowUp, an AI receptionist or a custom automation makes the most sense. The packages below are orientation points, while the final proposal is adjusted to the real process.

Request an estimate for your business View custom automations

Vantiq FollowUp

Automatic response after a missed call.

For businesses that want a fast response after a missed call, without putting an AI receptionist directly on the phone conversation.

Vantiq FollowUp

FollowUp Starter

starting from149 EUR / mo

Setup fee: 150 EUR

For businesses that want every missed call to receive a professional SMS response automatically.

Automatic SMS after a missed callThe phone still rings normally before the message is sentPersonalized message with the business nameDashboard record of missed calls and statusesUp to 300 SMS messages monthly

Ask about FollowUp Starter

Vantiq FollowUp Pro

FollowUp Pro

starting from299 EUR / mo

Setup fee: from 300 EUR

For businesses that want the message to continue the conversation and collect basic information from the caller.

Everything in FollowUp StarterTwo-way SMS conversation with AI logicCollects name, inquiry reason and preferred timeInquiries are saved in the dashboard as leads or tasksUp to 1000 SMS messages monthly

Ask about FollowUp Pro

Vantiq Voice

AI phone receptionist for businesses that do not want to lose calls.

Every package includes setup, natural conversations, dashboard access and tuning around the way the business works. We choose the right package based on call volume and what AI is allowed to do.

AI receptionist

Starter

starting from299 EUR / mo

Setup fee: 300 EUR

For businesses that want professional call handling, appointment booking and a clear dashboard.

AI answers calls naturallyPersonalized prompt, voice, services and working hoursAI checks availability and books appointmentsManual appointments are treated as unavailable by AIDashboard for appointments, calls and summaries250 minutes included monthlyOverage: 0.49 EUR per minute

Ask about Starter

Pro

starting from499 EUR / mo

Setup fee: 600 EUR

For businesses where phone calls and appointments are an important revenue channel.

Everything in StarterAppointment reminders one day beforeReview inbox for calls that need attentionMinute usage and basic performance overviewMore refined prompt and conversation tuning700 minutes included monthlyOverage: 0.39 EUR per minute

Ask about Pro

AI receptionist premium

Premium

starting from699 EUR / mo

Setup fee: 1500 EUR

For more serious businesses that want higher call volume, a better voice and connection with existing tools.

Everything in ProAdvanced premium voiceCRM integration when available for the clientAdvanced reports and monthly performance reviewPriority support and conversation optimization1500 minutes included monthlyOverage: 0.29 EUR per minute

Ask about Premium

Included minutes cover AI receptionist conversations. FollowUp packages include the listed SMS volume, while special integrations or additional channels can be scoped separately when needed.

Custom automation

AI systems and dashboards built around your process.

The AI receptionist is one product. For companies that want to automate sales, operations or internal work, we build separate AI systems and custom dashboards.

Automation Sprint

One specific process

project from1500 EUR

For automating one clear workflow, such as lead generation, profile analysis, outreach preparation or a Google Sheets process.

Custom dashboard

AI business system

project from4000 EUR

For companies that need their own dashboard, database, AI analysis, role-based access and automated steps in daily work.

Managed automation

Maintenance and growth

managed from300 EUR / mo

For maintaining automations, changing workflows, adding data sources, reporting and continuous optimization.

Example: an AI system can find potential customers, analyze their profiles, assign lead scores, generate personalized outreach and save everything into a dashboard or Google Sheet.

FAQ

Common questions before getting started.

Short answers to the things business owners usually ask before adding an AI receptionist or a custom automation system.

Can the business keep its existing phone number?

Yes. If the business wants to keep the number people already know, calls can be forwarded to the AI receptionist setup.

What if the AI does not know the answer?

The AI can collect the details, save a message and mark the call for review. The dashboard shows which calls need attention.

How does the AI know available appointment times?

It uses the client’s services, durations, working hours, blocked times and calendar. Manual appointments become unavailable immediately.

How long does setup take?

A simple AI receptionist can usually be prepared within a few days after the business details are ready. Custom automation projects depend on the workflow and integrations.

Can the receptionist be customized for each business?

Yes. Each client has their own prompt, voice, services, working hours, conversation rules and client portal.

Do you build automation systems beyond the receptionist?

Yes. The AI receptionist is one product. We also build custom AI systems, lead generation automation, internal tools and dashboards.