AI automation for companies that want less manual work

We automate calls, workflows and repetitive business tasks.

Vantiq Systems builds AI solutions for European businesses: ready-made AI products, custom automation systems, internal tools and dashboards that save time. The AI phone receptionist is one concrete product for calls and appointments, while custom AI systems are a separate service built around each client’s process.

Book a discovery call View the AI receptionist

Custom AI automation AI phone receptionist Lead generation systems Business dashboards

What we build

AI products and custom automation systems for real business processes.

Vantiq Systems is not limited to one tool. We build ready-made AI products and custom systems for companies that want to automate expensive, repetitive and manual work.

AI products

Ready-made solutions for clear problems, such as an AI phone receptionist for calls and appointments.

Custom AI systems

AI automation for lead generation, data processing, content analysis, reports and internal workflows.

Dashboards and integrations

Clients can get a dedicated dashboard, tool integrations and one place to manage results and tasks.

Custom AI automation

If a business process takes hours every week, we can turn it into an AI system.

We build systems that find data, analyze it, score it, draft messages, save results and give the team a dashboard to work from.

AI lead generation

Automatically find potential customers, filter low-quality leads, score opportunities and prepare personalized outreach.

Analysis and scoring

AI analyzes profiles, content, documents, requests or spreadsheets and turns them into clear priorities and recommendations.

Custom dashboard

For each process, we can build a dashboard where clients see leads, statuses, metrics, results and next steps.

Example project

AI lead generation system for a video and marketing agency

The system finds local businesses, discovers and validates Instagram profiles, analyzes content and short videos, scores lead quality and generates a personalized outreach message.

Problem

The agency manually searched for local businesses, reviewed profiles, filtered bad contacts and wrote personalized messages.

Solution

AI finds businesses by city and category, validates profiles, analyzes content, assigns lead scores and identifies the best content opportunity.

Result

Qualified leads are saved into Google Sheets or a dashboard with scores, video ideas and ready-to-send outreach messages.

Process automationFrom manual work to a system that runs repeatable steps.

AI logicAnalysis, scoring, classification, drafts and recommendations.

Custom dashboardA workspace where the client uses the system and tracks outcomes.

IntegrationsGoogle Sheets, CRM, email, calendar, databases and other tools.

One of our products

AI phone receptionist for businesses that do not want to miss calls.

The receptionist answers calls, understands what the caller needs, checks availability and saves appointments into a dashboard.

✓ each client has its own prompt, voice, services, working hours and calendar ✓ AI sees booked slots and avoids double booking ✓ clients can manually add appointments that AI treats as unavailable ✓ admins can review calls, minutes, leads and audit logs

Receptionist dashboardready for calls

46calls

19appointments

121minutes

2for review

Mon

Tue
09:30

Wed

Thu
14:00

Fri
blocked

Sat

Sun

10
11:00

12
16:30

Activation process

How AI receptionist activation works.

Activation is simple: we set up the receptionist around the way the business works, test the conversation and give the client access to their portal.

Add the client

We enter the business, phone number, voice, prompt, services and working hours.

Activate calls

Incoming calls start reaching the AI receptionist, while the client uses the portal to track appointments.

Test the call

We check voice quality, appointment booking, calendar behavior, call summary and stability.

Client uses the portal

The client sees appointments, adds manual bookings and tracks the basic data.

Demo

A video showing the product in a real conversation will be placed here.

The video can show a phone call, the AI response, an appointment booking and the dashboard after the call. This will be one of the strongest sales assets.

✓ short phone call demo ✓ client calendar preview ✓ admin dashboard and minutes overview

▶

Demo video coming soon

Once the demo is recorded, replace demo.mp4 with the real video and this block becomes the video section.

Pricing

AI phone receptionist packages.

These prices refer to the AI receptionist. Custom AI automation, integrations and special business processes are scoped separately.

AI receptionist

Starter

from €300 / mo

For small businesses that want every call answered and basic caller details captured.

AI answers phone callsBasic prompt and one voiceCall summaryLead and call overview

Ask about Starter

Pro

from €500 / mo

For businesses that want AI appointment booking connected to a dashboard.

Everything in StarterServices, working hours and blocked timesAI books appointmentsClient portal and calendarMonthly call minute overview

Ask about Pro

AI receptionist premium

Premium

custom

For higher call volume, more advanced rules and additional integrations.

Everything in ProAppointment remindersCRM or external calendarAdvanced reportingOptional extra automation by agreement

Ask about Premium

The AI receptionist is only one product in the offer. Custom AI projects and dashboards are scoped separately, usually for businesses that want to automate a process directly tied to sales, operations or time savings.